Now is the time to join us! 

At Virgin Pulse we value and celebrate diversity and we are committed to creating an inclusive environment for all employees. We believe in creating teams made up of individuals with various backgrounds, experiences, and perspectives. Why? Because diversity inspires innovation, collaboration, and challenges us to produce better solutions. But more than this, diversity is our strength, and a catalyst in our ability to #changelivesforgood.   

In this role you will wear many hats, but your knowledge will be essential in the following:  

• Managing various operational processes, including all building maintenance (urgent and preventative), tenant/landlord communications, renovations or expansions, and monitoring our cleaning contractor.
• Screening incoming calls/inquiries and accept deliveries as they come in.
• Keeping the office stocked and order necessary supplies keeping well-organized and optimized for our teams.
• Working with food vendors to ensure deliveries, changes in orders, monitoring quality.
• Ensuring invoices and payments are managed following the processes with the Finance team
• Partner with HR Team members as needed; You may coordinate with HR to support with a variety of needs including drafting emails and documents for new hires, collecting and analyzing information, initiating communications for various company updates, and more.
• Welcome visiting guests acting as the first point of contact for our Sarajevo location and assisting them as needed.
• Coordination/set up of meetings if needed.
• With extended Employee Experience team(US, Euriope and Bosnia); assist in planning company events, planning and execution of internal events (logistics, collateral, and communications), catering of (if needed), etc., and other global offices to ensure consistent employee-experience across offices.
• Receiving incoming mail, sorting and distribution to proper locations; signing for packages as needed and helping arrange outgoing as necessary.
• Partner with general manager in Tuzla to manage operations; interact with contractors and vendors as needed.
• Assist with special projects as requested.

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

What you bring to the Virgin Pulse team

In order to represent the best of what we have to offer you come to us with a multitude of positive attributes including:

• Bachelor's degree, or equivalent combination of education and experience in related role.
• 2-3 years of experience in an office manager/office administration role; facilities manager office manager experience preferred.
• Ability to respect, maintain and protect confidential information.
• Knowledge of a variety of software applications and capacity to learn new.
• General knowledge of carrier tracking systems.
  
  

You also take pride in offering the following Core Skills, Competencies, and Characteristics:

• Adaptability and ability to manage change.
• Outstanding communication and customer service skills.
• A keen ability to multi-task and prioritize.
• Always approachable and available – always “present’ in your role
• Excellent time-management skills.

No candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!

Why work at Virgin Pulse??? 

We believe a career should provide competitive pay and benefits, a collaborative and supportive culture and cutting-edge technology and services. Virgin Pulse is an equal opportunity organization and is committed to diversity, inclusion, equity and social justice. To that end, we make a particular effort to recruit candidates from minoritized backgrounds to apply for open positions.