Company: Rhythm Distribution
Starting compensation: 1500-1800 KM (depending on experience)

Summary:
Rhythm Distribution is seeking a highly organized and detail-oriented Administrative Coordinator to join our dynamic team. This role is crucial in supporting our day-to-day operations by providing efficient administrative and operational assistance. We are looking for a self-starter with strong administrative skills and excellent communication abilities.

Responsibilities:

• Schedule meetings, appointments, and travel arrangements for team members.
• Create and maintain a comprehensive company event calendar with all event deadlines.
• Manage and prioritize email, phone calls, and inquiries promptly and professionally.
• Process orders, invoices, and payments accurately and efficiently.
• Get freight quotes from multiple providers and book transport with the best option.
• Manage the customs and documentation process for inbound shipments.
• Maintain accurate and up-to-date records in our ERP and CRM systems.
• Prepare presentations, reports, and other documents with precision and attention to detail.
• Assist with project management tasks, including organizing meetings, tracking deadlines, and ensuring timely task completion.
• Perform additional administrative duties as assigned and proactively take on new responsibilities.
• Support two other companies affiliated with Rhythm Distribution as time allows.

Qualifications:

• Fluent spoken and written English with minimal to no accent.
• Minimum of 5 years of experience in an Administrative Assistant or similar role.
• Proven ability to take initiative, work independently, and collaborate effectively within a team.
• Proficiency in various software platforms, with the ability to adapt quickly to new tools.
• Strong multitasking and time management skills.
• Excellent communication, interpersonal, and customer service skills.
• Detail-oriented with exceptional organizational abilities.
• Ability to prioritize tasks effectively and meet deadlines consistently.
• Positive and professional demeanor.
• Dedicated workspace free of distractions and background noise.
• Reliable high-speed internet connection.
• Quality computer and headset.
• Valid PayPal or Payoneer account for payment processing.

Note: This is an independent contractor position, and you will be responsible for your taxes.

Work hours are 3 pm to 12 am Central European Time!

Payments will be processed via PayPal or Payoneer based on monthly invoices submitted by you.

We offer 80 hours of paid time off annually and paid holidays.

To apply, please email [email protected] with the subject line "Administrative Coordinator." Include your resume in English and attach a two-minute audio file of you reading this job description. The qualification and hiring process will involve multiple steps.

Thank you for your interest, and we look forward to receiving your application.